How to write english Meomo如何写英语备忘录
Memos and letters are the two most common types of business communication. Memos resemble letters in that they communicate information and are commonly used in the world of business writing. However, memos differ from letters in several important ways:
- Memos are almost always used within an organization
- Memos are usually unceremonious in style
- Memos are short and to-the-point
- Memos have a direct style
- Memos do not have a salutation
- Memos do not have a complimentary closing
- Memos 结尾没有问候语
- Memos have a specific format that is very different from a business letter
- Memos 的版式和商务书信不同
Some points to remember about good memo writing are as follows:
- Be kind to your reader--use headings and bullets as necessary to make the memo easy to read and key points stand out.
- Be concise--long sentences with complex construction do not belong in memos. Keep memos short and to-the-point.
- Memo 要简洁－避免使用结构复杂的长句。Memo要简短明晰，重点突出。
- Come to the point first--always use a bottom-line statement at the very beginning of a non-sensitive memo.
- Remember memo format--never use a salutation or complementary closing with a memo.
- Be coherent--limit each paragraph to only one idea. Keep your sentences flowing smoothly, and keep them short.
- Use a business-like tone--use the first person (I or we); use short, simple words; be as informal as the situation allows; use concrete, specific words.
使用商务语气－使用第一人称（I 或者 We），使用简短词汇，尽可能不要很正式，语言平实易懂。
- Proofread your work--always read your work (or have someone else read it) before you sent it out.
- Identify your audience--identify the person or persons to whom you are writing. Think about what they know, who they are, what they want to see or hear, how they are situated. Clarify your audience's background, context, and environment. Never, never, never write without identifying your audience first.
Here is a sample memo. While not perfect, it'll give you the general idea.
Date: July 1, 1995
To: Harold Johnston
From: Isabel Higginbotham
Subject: Procedure for Handling Payroll Advances
There is a new procedure (to reflect updated policies) for obtaining payroll
advances. I believe that our employees will find it an improvement over the
old, confusing procedure. The new procedure is as follows:
1. Obtain Form PR-7, Request for Payroll Advance, from your supervisor.
2. Complete the form by filling in all the blanks in the Employee Section of
3. Have your immediate supervisor approve your request by signing on the
Supervisor Approval line.
4. Take the approved Form PR-7 to the receptionist in the Payroll and Benefits
Office, Building Z, Room 1620.
5. Pick up your check from the cashier's office, Main Building, Room 201 three
working days after turning in Form PR-7. You must have your employee
identification card with you to receive your check.
6. Sign the receipt form in the presence of the cashier's office clerk.
The following policies govern the issue of payroll advances:
1. Payroll advances may not total more than 80% of an employees
normal net pay for a payroll period.
2. Except in the case of a documented emergency, payroll advances are limited
to one every two months.
(From: Business Communications (7th ed). William C. Himstreet & Wayne MurlinBaty,1984) 【已有很多网友发表了看法，点击参与讨论】【对英语不懂，点击提问】【英语论坛】【返回首页】